Senior Sales Invoicing Process Manager
The purpose of this job is to ensure the end to end consistency of pricing and financial flows for Mack and Volvo Trucks North America from TSP to Invoicing by administering system settings and parameters within the following systems: Inquiry Manager (IM), Additional Invoicing Information System (AIIS), and Financial Engine (FE). Close cooperation and interaction with the Mack Pricing team, Business Control, and global TSP/SAP contacts.
Super User of Inquiry Manager (IM) and Additional Invoicing Information System (AIIS) including understanding its implications on upstream/downstream processes and systems
Key User of Financial Engine (FE), including monitoring day to day financial transactions, issue resolution, user administration, and month-end closing support.
Set up and maintenance of accounting rules within FE to guarantee financial transactions coming from IM are posting accurately to the ledger
In close cooperation with the pricing teams, set up efficient structures in Inquiry Manager (IM) to facilitate pricing and sales program administration.
Together with Business Control, set up rules in IM for automatic and manual provisions. Assure that posting accuracy and financial controls are adhered to and reflected in master ORDM data and IM Data Warehouse.
Ensure invoice accuracy and timeliness. Prior to releases of new ProBuilder price books, ensure the integrity of the end to end system setup.
Create and maintain local process documentation for the team’s responsibilities in IM, FE, AIIS
Manage user, market and location structure administrative settings for the direct and dealer sales flows in Inquiry Manager.
Manage market and user settings for all North American Sales markets in Additional Invoicing Information System (AIIS).
Serve as the Subject matter Expert on IM, AIIS, FE and the end to end financial flows in projects related to changes in the Sales Process for Mack.
Serve as a subject matter Expert on IM for North America in Global TSP forums.
Drive administrative efficiency
Maintain business relationship with the global support networks for TSP and SAP
Perform other duties as assigned that relate to the sales invoicing process
Essential Educational and/or Training Qualifications and Certificates
Degree in IT, Business, Finance, or a related field, or equivalent experience required
Previous financial analysis, controlling, or pricing experience is preferred
Preferred Experience and Knowledge
Minimum 3 to 4 years of experience in a Sales Finance or Business Control environment
Knowledge of databases, data structure
Advanced in Excel
Business Objects knowledge
TSP experience, particularly in IM
SAP experience, particularly in Master Finance or Financial Engine
Detail oriented with strong problem solving and decision making skills
Ability and desire to work cross-functionally
Must be a team player with excellent communication skills
Customer Focused/Customer Driven
Excellent time management and prioritization skills
Ability to work in a high paced, changing environment
Skilled with the Microsoft Office suite tools
Good presentation skills
Keen IT interest
Reports to Manager, Sales Invoicing & Costing
Relocation assistance is not available for this position.
Mack is part of the Volvo Group, one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines under the leading brands Volvo, Renault Trucks, Mack, UD Trucks, Eicher, SDLG, Terex Trucks, Prevost, Nova Bus, UD Bus and Volvo Penta.
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