Payroll Specialist

Position Title: Payroll Specialist
The main purpose of the job is to ensure Volvo Group employees are paid on time without errors, to provide support with reporting and quality assurance.
Reporting: This position reports to the Payroll Manager
Job Objective

  • Payroll Processing

  • Payroll processing for monthly paid employees on VIP Premier

  • Importing of hours as per the time and attendance system

  • Use of Employee Self Service (ESS) for leave, claims and more

  • Full payroll accountability

  • Adhoc payroll functions including UI19’s, Certificate of Services and Quarterly Statistics

  • Reporting

    • Monthly reporting at country level

    • Complex ad hoc reports when required

    • MIBCO Reconciliation

    • General Ledger Exports

    • Other month end returns

  • System Maintenance

    • Ensure VIP system data is correct and accurate on a monthly basis

    • General System Maintenance on VIP including updates

  • Risk Control

    • Minimize risk within the payroll function

    • Support all Internal and External Audits

    • Quality assurance within the payroll function

    • Investigate errors and take corrective action

  • Case Management & Telephone System

    • Use of a case management system on a daily basis to liaise with internal and external customers in respect of payroll input and queries

    • Use informal call centre telephone system

  • Customer Service

    • Ensure high quality customer service is given within the payroll function

    • Build good relationships with all relevant stakeholders

  • Policies and Procedures

    • Ensure that all policies are adhered to according to business requirements within the payroll function

Education & Job Experience

  • Matric (Grade 12)
  • Financial/HR Diploma will be an added advantage
  • ​Minimum 5 years’ experience in a large/complex payroll

Job Knowledge & Skills

  • Good financial acumen
  • VIP Payroll and ESS System experience essential
  • Tax Year End submissions
  • Expert level knowledge Tax Legislation in South Africa
  • Advance Excel Skills
  • LRA and BCEA Legislation
  • SAP Finance added advantage


  • Customer Orientated

  • Effective Communication (both written and verbal)

  • Good Teamwork and Collaboration

  • Good Problem Solving

  • Be “Structure and Action” Orientated and Deadline Driven.

  • Self-Motivated.

  • Interpersonal skills.

  • Good Time Management

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer.


The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines under the leading brands Volvo, Renault Trucks, Mack, UD Trucks, Eicher, SDLG, Terex Trucks, Prevost, Nova Bus, UD Bus and Volvo Penta.

The Volvo Trucks brand has been built up over decades and enjoys a solid position worldwide. It is one of the world’s best known and respected brands within the commercial vehicle industry. It is associated with the core values quality, safety and environmental care. With Volvo Trucks you will be part of a global and diverse team. We work with passion, we trust each other and we embrace change to stay ahead. Together we move the world we want to live in and help our customers keep their promises.








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